Canvey Island Youth Project – Yellow Door collects and processes personal data relating to its employees, volunteers, young people we work and people who support us. Canvey Island Youth Project – Yellow Door is committed to being transparent about data it collects, how it uses that data and to meet its data protection obligations.
1. We collect the following personal data in order to meet our legal obligations, to run our organisation effectively and to support and protect young people. This may include: –
- Name, date of birth, national insurance number and gender
- Address, telephone number and email address
- Details of previous qualifications, employment and educational history
- Information about nationality and residency, and previous address if applicable
- Information about medical or health conditions, including learning disability or difficulty.
- Parents details for young people, address and telephone number.
- Emergency contacts, address and telephone number
- Support workers, contact details
Most of the information above is collected directly from yourself.
Data will be stored in a range of different places, including on paper in stored secure places, or on electronic documents within a secure network.
Canvey Island Youth Project – Yellow Door needs to process data so we can provide you with the highest standards of support and guidance and we are able to give and to meet our legal obligations.
Where the organisation processes other special categories of personal data, such as information about ethnic origin, disability or health, this is done for the purposes of equal opportunities monitoring and to monitor our service provision to improve our services to specific groups. Any information that has been supplied under the lawful basis of consent can be withdrawn at any time by emailing the Data Protection Officer email@example.com.
Contact details will not be used for marketing purposes without your consent, which can be withdrawn at any time. However, the charity will use the contact information to contact you in order to carry out our duties to you, for example, to notify you of a change of times.
Your information may be shared internally with any staff that need the data to provide services to help and support clients. This will include special categories of data where appropriate.
Where Canvey Island Youth Project – Yellow door engages non-statutory third parties to process personal data on its behalf, we require them to do so on the basis of written instructions. They are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures to ensure the security of data.
The organisation shares your data with third parties where there is a legal obligation, including Social Services and Essex County Council (ECC).
Canvey Island Youth Project – Yellow Door will not transfer your data to countries outside the European Economic Area.
The charity takes the security of your data seriously. The organisation has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties. The Data Protection policy can be viewed on our website or can be obtained in a paper version by contacting the manager.
All data collected and processed will be held for as long as we are legally required to do so, or for one year. Any data provided by consent may be deleted on request.
As a data subject, you have a number of rights. You can:
- access and obtain a copy of your data on request
- require the charity to change incorrect or incomplete data
- require the charity to delete or stop processing your data, for example where the data is no longer necessary for the stated purposes of processing
- object to the processing of your data where the charity is relying on its legitimate interests as the legal ground for processing. The charity will only use “legitimate interests” as grounds for processing in very few situations.
If you would like to exercise any of these rights, please email the Data Protection Officer at firstname.lastname@example.org
If you believe that Canvey Island Youth Project – Yellow Door has not complied with your data protection rights, you can complain to the Information Commissioner’s Office. For further information, visit www.ico.org.uk/for-organisations/report-a-breach.
Failure to provide data required to meet legal obligations will result in us not being able to recruit you as an employee or volunteer, also provide support and services.
The charity does not use automated decision-making.